As businesses increasingly adopt Microsoft 365™ for email, data storage, and productivity tools, users may get a false sense of security when it comes to data retention.
Cove Data Protection™ for Microsoft 365™ is designed to help you protect Microsoft 365 users from data loss. Cove for Microsoft 365 helps you retain and restore Exchange™, OneDrive®, and SharePoint® data-and you can do it from the same web-based dashboard you use to protect servers, workstations, and critical business documents.
With that, N-able has come up with 7 reasons to back up Microsoft 365 Data:
1.) Accidental deletion: A user may accidentally delete a shared OneDrive® folder, their entire inbox, or even a SharePoint® site. Microsoft 365 Business Standard only retains data for 14 days by default (can be set to 30 days by admin).
2.) Retention Gaps: Once a user becomes inactive, say if they leave the organization or are let go, their data may be deleted unless you continue paying for the user account or remember to convert it to a shared mailbox before deletion.
3.) Insider threats: Whether accidental, like a user clicking a phishing link, or malicious, like an angry employee deleting data, some employees may mass remove data. If they wait out the retention period, the data’s toast.
4.) External threats: Cybercriminals can also hack into Microsoft 365 accounts – either on their own or as part of a larger attack – and either encrypt or delete data.
5.) Legal and compliance: Some compliance regulations stipulate a length of time that data must be retained. For example, HIPAA laws in the US require data to be stored for up to six years. If you don’t have the right Microsoft 365 plan, you may accidentally become non-compliant.
6.) Less control: If you face a data loss event – you’ll have to wait on Microsoft, and depending on the timeline, they may not have the data. Having your own instance of the data through a third-party backup solution gives you more control and happier customers.
7.) Cost: Pricing for third-party backup products varies, and not all of them include cloud backup storage in the price. Look for a solution with a predictable flat per-user price and included cloud storage.